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Privacy Notice for Job Applicants

GDPR Privacy Notice for Candidates What is the purpose of this document?
Core Waste Management Ltd is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
Data protection principles

We will comply with data protection law and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.
The kind of information we hold about you

In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae and covering letter.
  • The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications, driving licence/DVLA checks, immigration checks and National Insurance number.
  • Any information you provide to us during an interview.
  • Personality Profiles and PC test results.

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
  • Information about your health, including any medical condition, health and sickness records.
  • Information about criminal convictions and offences.
How is your personal information collected?

We collect personal information about candidates from the following sources:

You, the candidate.

  • Recruitment agencies, from which we collect the following categories of data: including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications, salary requirements
  • Your named referees, from whom we collect the following categories of data:

Dates of employment, capacity employed, reason for leaving, satisfactory services, general health, honesty and reliability, absence in the last 12 months, whether a reference was received for the previous employer and if so whom, salary upon leaving including bonus if applicable.

How we will use information about you

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.

We also need to process your personal information to decide whether to enter into an offer letter and contract of employment with you.

Having received your CV, covering letter, application form and the results from any tests taken, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will take up references, carry out DVLA checks with consent, immigration checks and may carry out criminal record checks before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

How we use particularly sensitive personal information

We will use your particularly sensitive personal information in the following ways:

  • We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview.
  • We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
Information about criminal convictions

We envisage that we may process information about criminal convictions.

We may collect information about your criminal convictions history if we would like to offer you the role (conditional on checks and any other conditions, such as references, being satisfactory). We are entitled to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.

We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Data sharing Why might you share my personal information with third parties?

We will only share your personal information with the following third parties for the purposes of processing your application: Personality profiling agencies, recruitment agencies, third-party survey providers. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes, other than to use it for statistical purposes in ways that do not identify you.

Data security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained by emailing info@corewastemanagement.co.uk. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Data retention

How long will you use my information for?

We will retain your personal information for a period of up to 12 months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal information for that period so that:

  • we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.
  • should a further opportunity arise during this period, that we may wish to consider you for, we will be able to do so.

After this period, we will securely destroy your personal information in accordance with our data retention policy.

 

Rights of access, correction, erasure, and restriction Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.
  • If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Human Resources in writing.
Right to withdraw consent

When you applied for this role, you provided consent by completing the application, to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact Human Resources. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

Data privacy manager
We have appointed a data privacy manager to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please email info@corewastemanagement.co.uk. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

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  • 01227 940750
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Skip Hire Terms & Conditions

Skip Hire – Terms & Conditions
1.DEFINITIONS
1.1. “Customer” refers to the company or person that has requested the hire of Equipment from Core Waste Management Ltd.
1.2. “Equipment” means a skip or any other item hired through Core Waste Management Ltd.
1.3. “Site” refers to where the Equipment is to be deposited at the request of the Customer.
1.4. “Owner(s)” and “Agent(s)” refers to the company or person that owns the Equipment and who acts for Core Waste Management Ltd as its agent or subcontractor.
1.5. “Vehicle” refers to the Owner’s vehicle.
1.6. “Contract” means the contract for the hire of the Equipment.

2.PARTIES
The Parties to this Contract are the Customer and Core Waste Management Ltd.

3.BASIS OF CONTRACT
3.1. Any quotation or estimate given by Core Waste Management Ltd is an indication given in good faith and shall not become binding unless confirmed by Core Waste Management Ltd in writing. Prices quoted are based on information available at the date of quotation and Core Waste Management Ltd reserves the right to vary prices at any time without notice prior to accepting an order from the Customer.
3.2. The Contract made between Core Waste Management Ltd and the Customer incorporates and is subject to these conditions and constitutes the entire agreement between the Parties, superseding all previous agreements or arrangements between the Parties. No variation to these conditions shall be binding unless agreed in writing between Parties prior to the date of the Contract.
3.3. Core Waste Management Ltd reserves the right to make any changes in the specification of the Equipment which are required to conform to any applicable safety or other statutory requirements.
3.4. The term of hire for any Equipment shall be 14 days unless agreed between the parties and shall be inclusive of the day of delivery. Core Waste Management Ltd shall be entitled at its own discretion to leave the skip on site for longer than 14 days and to collect the skip at any time having given the customer notice. Hire for long periods of time may be subject to additional charges of which the Customer shall be made aware as necessary.
3.5. Where the hire of Equipment is to a Customer who is an individual and the hire would be covered by the Consumer Credit Act 1974 (as amended), the duration of the hire shall not exceed 3 months. Accordingly, the hire of any Equipment is not covered by the Consumer Credit Act 1974 (as amended).
3.6. Nothing in this Contract shall exclude or limit any statutory rights of the Customer which may not be excluded or limited due to the Customer acting as a Consumer. Any provision which would be void under any consumer protection legislation or other legislation shall, to that extent have no force or effect.

4.EQUIPMENT USE WHILE ON HIRE ON PUBLIC LAND
4.1. If any Equipment delivered by Core Waste Management Ltd or its Agents is to be placed in a location other than on private property the permission of the Highway Authority may be required under Section 139 Highways Act 1980. In such circumstances, the Owner will ordinarily organise the obtaining the permission.
4.2. In the event that the Owner obtains permission under section 139 of the Housing Act 1980, the Owner shall be responsible to ensure that the permission is correct and valid for the duration of the hire of the Equipment.
4.3. The Owner and Customer (as appropriate) will ensure the observation and performance at all times of all the conditions subject to which the aforesaid permission/license is granted and in particular, will ensure that the Equipment is properly lit throughout the hours of darkness.
4.4. The Customer will ensure that at the time of collection there is the space necessary around the Equipment to give the Vehicle sufficient access to effect collection and removal. In the event that it proves impracticable to deliver or collect Equipment because of inadequate access to the Equipment, the Customer shall be liable to pay Core Waste Management Ltd the abortive delivery or collection costs incurred.

5.WARRANTIES GIVEN BY CUSTOMER FOR EQUIPMENT ON HIRE
The Customer warrants:
5.1. That it will take reasonable care of the Equipment, only use it for its proper purpose in a safe and correct manner, notify Core Waste Management Ltd immediately after any loss and/or damage to the Equipment and keep the Equipment at all times in its possession and control.
5.2. Not to light fires in the Equipment nor to burn anything therein, nor to place any corrosive acid or noxious substance nor liquid cement or concrete in the Equipment.
5.3. Not to deposit in the Equipment Restricted Material which shall include (but not limited to) the following: Fridges/ Freezers, Tyres, Paint, Cans, TV’s/ Monitors, Asbestos, Clinical/ Medical Waste, Florescent Tubes, Solvents, Liquids, Oil, Batteries, Hazardous/ Toxic Material, Gas Cylinders, Hazardous or special wastes as defined by the Special Wastes Regulations 1996 or any modification, amendment, or replacement thereto. Surcharges will apply where any of these items have been deposited without the prior permission of Core Waste Management Ltd or the Owner and the Customer warrants to pay any such surcharges immediately upon demand by Core Waste Management Ltd.
5.4. That:
5.4.1. the waste material to be placed in the Equipment falls within the meaning of prescribed cases under Section 3 of the Control of Pollution Act 1974 (hereinafter referred to as the 1974 Act) and Regulation 4 of the Control of Pollution (Licensing of Waste Disposal) Regulation 1976 (hereinafter referred to as the 1976 regulations) and any subsequent Regulations issued by the Secretary of State for the Environment which are in force on the date of the removal of each loaded container; or
5.4.2. the requisite license has been issued under Section 5 of the 1974 Act; AND that the waste material to be removed or disposed of in the Equipment does not come within the definition of Hazardous Waste contained in the Hazardous Waste (England and Wales) Regulations 2005 and The List of Wastes (England) Regulations 2005.
5.5. That all activities undertaken by the Customer which may be subject to regulation by virtue of any applicable duty of care under Section 34 of The Environmental Protection Act (1990) or otherwise are fully compliant with the legislation and do not detrimentally affect the compliance of Core Waste Management Ltd with the said legislation or in any way render Core Waste Management Ltd liable under Section 33 of the said Act or otherwise liable.
5.6. That it will take adequate and proper measures to protect the Equipment from theft, damage and /or other risks and will return the Equipment in good working order and condition (fair wear and tear excepted.
5.7. That it will not continue to use the Equipment where it has been damaged (other than usual wear and tear of the Equipment) and will notify Core Waste Management Ltd immediately if the Equipment is involved in an accident resulting in damage to the Equipment, other property and/or injury to any person.
5.8. To ensure that the Equipment is not filled above the level of the sides thereof. In the event that Core Waste Management Ltd or its Agent is unable to collect the Equipment owing to overloading of the Equipment, the Customer shall pay to Core Waste Management Ltd any abortive costs of collection incurred by Core Waste Management Ltd.
5.9. That if the Equipment is returned in a damaged, unclean and/or defective state (except where due to fair wear and tear), the Customer shall be liable to pay Core Waste Management Ltd: (i) for the cost of any repair and/or cleaning required to return the Equipment to a condition fit for re-hire and (ii) the hire charges until such repairs and/or cleaning have been completed.
5.10. That it will pay to Core Waste Management Ltd the replacement cost on a new for old basis of Equipment which is lost, stolen and/or damaged beyond economic repair while on hire less the amount paid to Core Waste Management Ltd under any policy of insurance taken out in accordance with these conditions. The Customer shall further pay to Core Waste Management Ltd the hire charges for the Equipment until Core Waste Management Ltd has been paid the amount representing the replacement cost of the Equipment.
5.11. That it will notify Core Waste Management Ltd of any change of its address and upon request provide details of the location of the Equipment and permit Core Waste Management Ltd at all reasonable times to inspect the Equipment including procuring access to any property where the Equipment is situated.

6.INDEMNITIES GIVEN BY THE CUSTOMER IN RELATION TO EQUIPMENT ON HIRE
6.1. The Customer agrees that it shall indemnify Core Waste Management Ltd in respect of all losses suffered by Core Waste Management Ltd as a consequence of:
6.1.1. The Customer requiring Core Waste Management Ltd or its subcontractors to use Vehicles to deliver or collect the Equipment off road where damage is caused to the Vehicle, to the Equipment or to property of any third party or of the Customer and including damage to road margins and pavements unless the damage is caused by the negligence of the driver of the Vehicle.
6.1.2. Damage to or loss of the Equipment while on hire to the Customer which shall include damage howsoever caused but excepting fair wear and tear.
6.1.3. All claims for injuries to persons or damage to property arising out of use of the Equipment while on hire.
6.1.4. Any breach of these Conditions by the Customer.
6.2. The Customer shall indemnify Core Waste Management Ltd for any surcharges charged by the Owner as a results of the Customer’s use of the Equipment and disposal of waste therein.

7.LIMITATION OF LIABILITY OF CORE WASTE MANAGEMENT LTD
7.1. If Core Waste Management Ltd is found to be liable in respect of any loss or damage to the Customer’s property, the extent of their liability will be limited to the retail cost of replacement of the damaged property.
7.2. The Customer shall give Core Waste Management Ltd a reasonable opportunity to remedy any matter for which Core Waste Management Ltd is liable before the Customer incurs any costs and/or expenses in remedying in the matter itself. If the Customer does not do so, Core Waste Management Ltd shall have no liability to the Customer.
7.3. Core Waste Management Ltd shall have no liability to the Customer if any monies due in respect of the hire of Equipment has not been paid in full by the due date for payment.
7.4. Core Waste Management Ltd shall have no liability to the Customer to the extent that the Customer is covered by any policy of insurance arranged as a result of the Contract and the Customer shall ensure that the Customer’s insurers waive any and all rights of subrogation they may have against Core Waste Management Ltd.
7.5. Core Waste Management Ltd shall have no liability to the Customer for any consequential losses (including loss of profits and /or damage to goodwill), economic and /or other similar losses, special damages and other direct and indirect losses or for business interruption, loss of business or loss of opportunity.
7.6. Core Waste Management Ltd shall use its reasonable commercial endeavours to ensure the Equipment arrives when the Customer requires delivery. Any approximate times given by Core Waste Management Ltd are estimates only and Core Waste Management Ltd shall not be liable for any delay in delivery of the Equipment howsoever caused. Time for delivery of the Equipment shall not be of the essence. Core Waste Management Ltd shall not, in any event, be liable to the Customer or be deemed to be in breach of the Contract by reason of any delay in performing or any failure to perform any of its obligations in relation to the Contract if the delay or failure is due to any cause beyond Core Waste Management Ltd’s reasonable control.
7.7. Nothing in this Contract shall exclude or limit the liability of Core Waste Management Ltd for death or personal injury due to its negligence or any other liability which it is not permitted to exclude or limit as a matter of law.

8.PRICE AND PAYMENT
8.1. The customer can only pay by credit or debit card unless otherwise agreed in writing by Core Waste Management Ltd. Payment for the Equipment and all applicable delivery charges is in advance, based on the information provided by the Customer. In the event that there are any surcharges (such as overweight/overloaded skip charges, disposal of restricted items, etc.) or wasted journey charges, the Customer shall be liable to pay these fees and Core Waste Management Ltd shall contact the Customer to arrange further payment.
8.2. Any payment made by the Customer shall be deemed conclusive proof of entitlement to payment for the relevant invoice(s) and shall be treated by the Customer as an admission accordingly.


9.CANCELLATION AND REFUND
9.1. You may cancel your order for Equipment by giving us notice at any time before we start incurring any costs.
9.2. If you cancel an order under 9.1 and you have made any payments in advance for equipment that has not been delivered to you, Core Waste Management Ltd shall refund those amounts to you less any card processing fees reasonably incurred.

10.TERMINATION BY NOTICE
10.1. If the period of hire has a fixed duration neither the Customer nor Core Waste Management Ltd shall be entitled to terminate the Contract before the expiry of that fixed period unless agreed with the other party. If the period of hire does not have a fixed duration either the Customer (subject to clause 9.1) or Core Waste Management Ltd is entitled to terminate the Contract upon giving to the other party any agreed period of notice (if no period of notice has been agreed, the default notice period shall be 1 working days’ notice in writing).
10.2. In the event that the Contract is terminated the Customer shall pay to Core Waste Management Ltd without deduction or set-off any sums outstanding as at the date of termination, or sums which fall due after termination which relate to the hire of the equipment (e.g. additional costs of removal of the Equipment or disposal).

11.RISK AND TITLE TO EQUIPMENT
11.1. Risk in the Equipment will pass immediately to the Customer when they leave the physical possession or control of Core Waste Management Ltd or its Agent. Risk in the Equipment hired will not pass back to Core Waste Management Ltd or its Agent from the Customer until the Equipment is back in the physical possession of Core Waste Management Ltd or its Agent. This shall apply even if Core Waste Management Ltd has agreed to cease charging for the hire of the Equipment.
11.2. Title in the Equipment hired remains at all times with the Owner. The Customer has no right, title or interest in the Equipment except that it is hired to the Customer. The Customer must not deal with the title or any interest in the Equipment hired. This includes but is not limited to selling, assigning, mortgaging, pledging, charging, securing, hiring, exercising a lien and/or lending.

12.GENERAL
12.1. If any term or provision in these conditions shall be held to be illegal or unenforceable in whole or in part under any enactment or rule of law, such term or provision or part shall to that extent be deemed not to form part of these Conditions but the validity and enforceability of the remainder of these Conditions (amended as necessary) shall not be affected.
12.2. No failure or delay by a party in exercising any right or remedy under the Contract or by law shall constitute a waiver of that (or any other) right or remedy, nor preclude or restrict its further exercise. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that (or any other) right or remedy.
12.3. The Contract shall be governed by the Laws of England and the Customer and Core Waste Management Ltd hereby irrevocably submit to the exclusive jurisdiction of the English Courts.
12.4. In any legal proceedings between Core Waste Management Ltd and the Customer the written confirmation of the duly authorised representative of Core Waste Management Ltd as to date of delivery of the Equipment and the date of its collection by Core Waste Management Ltd or their Agent shall be conclusive evidence of the facts stated therein.